Printed Coasters for Events: Adding a Personal Touch

Printed Coasters Beer

In the realm of event planning, every detail matters. From the venue and decorations to the menu and entertainment, each element contributes to the overall experience. One often overlooked but impactful aspect of event planning is the use of printed coasters.

These seemingly small items can add a personal touch to your celebrations, leaving a lasting impression on your guests. In this article, we’ll explore the creative possibilities of using printed coasters for events, turning them into miniature travel brochures that tell a unique story.

The Unexplored Potential of Printed Coasters

Beyond Beverage Protection

Coasters Classy

Coasters are traditionally associated with protecting surfaces from beverage-related condensation and spills. However, using high-quality custom printed drink coasters, can be so much more than functional items.

By incorporating design and information, coasters can become interactive elements that engage and entertain event attendees. This is where the concept of turning them into mini travel brochures comes into play.

Compact Canvas for Creativity

Blank Beer Board

Coasters provide a compact canvas for creativity. With limited space, you are challenged to convey your message concisely and effectively.

This limitation, however, is an opportunity to create a visually appealing and memorable piece of collateral. The use of vibrant colour, captivating images, and well-crafted copy can transform a coaster into a work of art, one that goes the extra mile and captures the essence of your event.

Transforming Printed Coasters into Mini Travel Brochures

Choose Your Theme

MVP Print Printed Coasters

Every event has a theme, whether it’s a wedding, corporate gathering, or birthday celebration. Your coaster can serve as a mini travel brochure by aligning with this theme.

For example, if you’re hosting a beach wedding, consider designing your coasters to resemble tropical travel brochures, complete with images of palm trees, sandy beaches, and vibrant sunsets.

Highlight Key Information

Beer Coasters

Like any good travel brochure, your coaster should highlight key information about the event. Include details such as the date, time, and location. You can also incorporate a brief itinerary or schedule to give attendees a sense of what to expect. By presenting this information in a visually appealing manner, you not only inform but also captivate your audience.

Showcase the Destination

If your event has a specific destination or theme, use the drink coasters to showcase it. This could involve featuring iconic landmarks, local attractions, or cultural elements that tie back to the event’s concept. Whether it’s a virtual journey or a physical location, the coaster becomes a portal that transports attendees to the heart of the celebration.

Practical Considerations when Producing Printed Coasters

Quality Matters


While the creative aspect is crucial, the practicality of the coaster cannot be overlooked. Produce using high-quality materials and printing to ensure that the coaster serves its primary function—protecting surfaces.

A well-designed coaster board that also effectively prevents condensation damage, and acts to protect the surface (be it a bar, hotel tables or any other surface that may be prone to stains) is a win-win for both aesthetics and functionality.

Keep It Concise

With limited space on a coaster, it’s essential to keep the artwork and content concise. Avoid overwhelming your audience with too much information. Instead, focus on the key details and visuals that will leave a lasting impression.

Less can often be more when it comes to designing effective mini-travel brochures.

Coordinate with Other Elements

To create a cohesive event experience, coordinate the design of your coasters with other elements such as invitations, signage, and decorations. Consistency in design helps reinforce the theme and message, making the event more memorable for attendees.

Consider your Printed Coasters Options

various custom coasters

They don’t have to be single-colour square Coasters.. far from it. Consider Full Colour Print, Double Sided Printing or Circle Coasters to mix it up a bit. Some prefer Rounded Corners or even a Die Cut Shape on their promotional coasters.. although bear in mind these do have an increased cost attached to them.

Printed Coasters Case Studies: Successful Implementations

Weddings That Tell a Love Story

Wedding Beer Coasters

Weddings are the perfect canvas for creative coaster designs. Couples can use coasters to tell their love story, from the first meeting to the proposal. Each table can feature a different chapter of the journey, creating a cohesive narrative that adds a personal touch to the celebration.

Corporate Events with a Twist

Corporate Mockup Beer Coaster

Corporate events often benefit from a touch of creativity. Coasters can be designed to showcase the company’s achievements, milestones, or values.

This not only adds a personal touch but also reinforces the brand message in a subtle and engaging way.


In conclusion, printed coasters offer a unique and often untapped opportunity to add a personal touch to your events.

By transforming them into mini travel brochures, you can create a memorable and immersive experience for your attendees. From weddings to corporate branding gatherings, the possibilities are endless.

So, the next time you plan an event, consider the impact that a well-designed coaster can have on the overall atmosphere and guest experience. After all, it’s the little details that make the biggest difference.